A charter can only be granted to a
new chapter with the approval of the Board of Directors (BOD) of RIMS. In order to gain BOD consideration, a proposed
chapter must go through a minimum requirement of completing the following steps,
which may or may not occur in this order and may happen concurrently.
Membership & Constituent
Services Department to assist during the formation process. Please contact chapterservices@RIMS.org to inform RIMS of your intent to form a chapter and to
Speak to local risk managers and
determine whether or not there is a need and interest in forming a local RIMS Chapter.
If there is a desire to form a local chapter, contact RIMS Chapter Services at chapterservices@RIMS.org to receive guidance.
Recruit at least 10 Charter Organizational
Members, that must include at least 20 Professional Members. Consideration will
be given to exceptions on a case-by-case basis. Chapter charter members must be
Organizational Members and can fall into one of three categories:
- Member company of an existing chapter, which transfers to
the new chapter (Members transferring to the new chapter must do so in writing
on their company letterhead).
- Member company not affiliated with a chapter.
- Newly recruited member. [Note: This will take place once
dues are set. If a company will only join upon the formation of a chapter, a
letter of commitment can be included with the group’s letter of request for the
Board of Directors.]
Information regarding RIMS
Membership Categories is available on RIMS Web site.
In order for the proposed chapter to
function efficiently, it will need leaders willing to do the work necessary to ensure
your chapter's success. At a minimum, the proposed chapter should designate a
President, Vice President, Secretary, Treasurer and RIMS Delegate. The RIMS
Delegate serves on RIMS House of Delegates and is your chapter’s voice in the
Society. In addition to these positions, the proposed chapter may also
designate several other board members to serve as directors at large. Sample position
descriptions are available on RIMS Web site.
A Chapter Name
Any new chapter must select a name
for itself. RIMS requests that you choose a chapter name that is recognizable
or unique to your geographic area. The name of the main city in the area or an
internationally recognized landmark works best as a chapter name (i.e. Manitoba
Chapter, Detroit Chapter, Golden Gate Chapter).
The amount of chapter dues varies widely
from chapter to chapter. Dues range from $10 to $100 per professional member
for organizational representatives. Some chapters set low dues in order to
attract members. Other chapters have
high dues, which allow them to subsidize monthly meetings and events. In
addition to Organizational/Professional Member dues, you must also set dues
amounts (if any) for Associates of the Society, Educational, Student, Retired,
and Affiliate Members.
North American based chapters have a
choice to either collect chapter dues directly or have RIMS handle the billing
of chapter dues at the same time that Society dues are collected. When RIMS
collects the dues, the dues will be returned to your chapter as soon as
possible (no later than 30 days after receipt).
Your direction on how your chapter
dues will be collected should be reflected in your Chapter’s Constitution and
Bylaws. Chapter dues are collected in addition to the Society dues. Before deciding
on a dues rate, some thought should be given to your expected annual expenses.
Your chapter dues rate may be changed annually, but only at one specific time
per year. A request will be sent out annually to your chapter’s Treasurer to
determine if dues will remain the same or change. This notice will be sent out
only one time per year and will need to be returned by the deadline indicated
in order to make the dues change for the following year
Chapter Constitution and Bylaws
For your convenience, RIMS has
provided a "Model
Chapter Constitution and Bylaws" on the RIMS website.
The sample Constitution and Bylaws are
consistent with the RIMS Constitution and Bylaws. Occasionally, the Board of Directors
amends the RIMS Constitution and Bylaws. Whenever the Society's Constitution is
amended, your chapter's Bylaws should also be amended. Your chapter’s
Constitution and Bylaws may be narrower than the Society's but it may not be
Your chapter should choose a RIMS
Delegate who will be able to attend the one in-person meeting at the RIMS Annual
Conference. Your RIMS Delegate should keep you informed of all changes made.
Since the Bylaws is the guiding document of your chapter, all charter members
and future chapter officers should familiarize themselves with this document.
Up a Meeting with Board of Directors Liaison or RIMS Staff Member
Set up a face-to-face meeting or
teleconference with a member of the Board of Directors, coordinated by a RIMS Staff
member and the selected chapter officers to discuss the formation of your new
chapter. This will give you a chance to
ask important questions, settle outstanding issues, and review the final steps
applying for a charter. At this time
you should also discuss the Board’s commitment to membership development for your
Membership Development Plan
There is a direct link between membership
development, membership retention and the success of a local chapter. In order
for your chapter to see long-term success it is necessary to have the Board
focus on membership development for your chapter. In order for a new chapter
charter to be considered by the Board of Directors, a Membership Development
Plan must be submitted along with the letter of request.
This plan should explain the intent
of the Board to solicit new members and to retain existing members, as well as
provide a few examples of how you plan on meeting these membership development
goals. RIMS Chapter Services should be used as a resource throughout the
process of requesting a chapter charter.
A potential for growth is important
in order to keep up the momentum of the new chapter; however, flexibility is an
important factor in any membership development plan. It is important to pursue
all possible leads for your chapter through both retention and recruitment efforts.
Membership development is essential to succession planning and the ongoing
success of your chapter’s programs and events.
other RIMS member categories
Look for ways to make sure that you
are including all of the members (Associates of the Society, Educational, Student,
Affiliate, and Retired) in your chapter. Although these other member types may
not hold all of the same benefits as RIMS Professional members, they can still
provide value to your chapter. For example, these
members can act as board advisors,
committee members, speakers, chapter administrators, Webmasters, etc.
a Letter of Request
A letter must be written to the
President of RIMS, asking to be accepted as a newly formed chapter 60 days
prior to the Board of Directors meeting in which the request will be reviewed.
The Board of Directors meets approximately 10 times per year. A list of names
of the charter members with membership applications or letters of commitment, a
list of the Board of Directors, a list of prospective members, a copy of the
membership development plan for your chapter, and a copy of the new chapter's
Constitution and Bylaws must be submitted for approval.
When your proposed chapter has
completed the items above, your bid for a charter will be put before RIMS Board
of Directors. RIMS Membership and Chapter
Services Department will notify your proposed chapter regarding the Board of
Upon approval of your chapter’s new
charter, it is important to remain connected to RIMS. This will help to ensure the
long-term success of your chapter. Your chapter will be assigned a RIMS Board
of Directors Liaison each year in order to assist your chapter on a peer-to-peer
level. It is also important to stay in touch with RIMS Chapter Relations Manager
with updates for your Board, Bylaws, meetings, etc.
The Chapter Relations Manager can
assist your chapter with ideas on speakers, programming, leadership issues, etc.
Contact chapterservices@RIMS.org or call +1 (212)