RISKWORLD OUTBOARDING POLICY

No Suitcasing Policy

Any conference visitor who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Rules and Regulations, will be asked to leave immediately. Additionally, penalties may be applied. Please report any violations you may observe to Show Management. Show Management recognizes that suitcasing may also take the form of commercial activity conducted at an official RIMS sanctioned event. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events.

RIMS Outboarding Policy

Outboarding is defined as any non-permanent exhibit, demonstration, event, or branded activity that lasts for more than one day during RISKWORLD 2026, and events and activities that occur outside of contracted space with RIMS. This includes events at hotel suites, meeting rooms, ballrooms, restaurants, clubs, etc.

RISKWORLD 2026 is organized so that the industry partners can showcase and demonstrate their latest products and services, meet with existing clients, and generate new leads. Nearly 10,000 delegates attend RISKWORLD, and our sponsors and exhibitors work hard to accomplish their goals: brand recognition and business development. However, the integrity of the show is diminished, and the value becomes diluted when companies seek - in an unofficial capacity - to “piggyback” off RISKWORLD without directly partnering with RIMS.

Outboarding is unethical, and unfair and should not be enabled or tolerated in any capacity. RIMS works diligently to protect our exhibitors’ and sponsors’ investment in the conference by taking a firm stance against outboarding. We encourage official exhibitors to host parties and special events to enhance RISKWORLD 2026 before and after show hours, but these activities should never be functions that compete against those who are making an additional investment in their brand at RIMS. During show hours, it is strictly prohibited to conduct education inside of meeting rooms or to promote any activity that directly competes with RISKWORLD 2026. Sponsorship activation spaces and cafes within the confines of the RIMS space are opportunities to position brands and offer customers heightened experiences.

Companies who outboard inconvenience attendees and hurt the overall industry. Outboarding violates RIMS policy and goes against the International Association of Exhibitions and Events (IAEE) guidelines and best practices. When RIMS determines that outboarding has occurred, RIMS will enforce the rule against the participating company and may impose penalties for violations.

RIMS offers a variety of opportunities outside of the exhibit hall, including suites, hotel rooms, convention center spaces, and event venues. We are committed to working with any industry entity to help our partners achieve their strategic goals as it relates to the risk and business insurance disciplines.