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  • Hotel & Travel

    The RIMS 2019 Annual Conference & Exhibition hotel offer not only premium amenities, discounted rates and the best networking opportunities, but saying within the RIMS room block will help Society effectively control exhibition, attrition and penalty fees, all which directly benefit RIMS Exhibitors.​​​​​​​​​​​​​​​​​​​​​​​

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    ​H​OUSING DEADLINES


    October 4 2018 at 2pm (EDT) ​RIMS 2018 Housing opens and electronic acceptan​​ce of Hosted Block online submissions (hotel rooms only)
    October 12, 2018 ​Suite Selection and Affiliate Event Space Request commences
    October 22, 2018 ​Rooms entitled at Headquarter Hotels are guaranteed to be available through
    October 31, 2018 ​Confirmation of Hosted Block and Hospitality assignments received on October 4th will be sent via email
    ​November 6th and later ​Confirmation of Hosted Block assignments received after October 4th will be sent via email
    January 29, 2019 ​Last Day to reduce room blocks by 10% without penalty
    February 8, 2019 ​Rooming list due to Connections Housing
    March 12, 2018 ​Last date Hosted Block Forms accepted (rooming list must be included)
    March 29, 2019
    (subject to change)
    ​Rooming list changes will be conducted through Connections Housing until
    April 27, 2019 ​Connections Housing staff onsite in convention center
     
    BUYER BEWARE! Connections Housing, Inc. is the only housing company authorized by RIMS to provide housing services to conference participants. Please do not conduct business with any other travel or housing company claiming to represent RIMS. Should you have to receive communication from another company, please forward their contact information to Blanca Ferreris, RIMS Senior Business Events Manager via email bferreris@RIMS.org.

    For additional information, please review the Exhibitor Hosted Block Affiliate Event Polices Guidelines​ & Map​.

    TRANSPORTATION INFO & DISCOUNTS


     


    Visit www.oneworld.com/events, select “Attendee” and enter event code: OW71B18 to access the online booking tool. You can book discounted flights for travel seven days before and seven days after RIMS 2019.
    oneworld®, the premier global airline alliance, brings together 13 leading airlines from around the world—American Airlines, British Airways, Cathay Pacific Airways, Finnair, Iberia, Japan Airlines, LATAM Airlines, Malaysia Airlines, Qantas, Qatar Airways, Royal Jordanian, S7 Airlines and SriLankan Airlines. Together with around 30 affiliate members, oneworld’s network currently serves more than 1,000 destinations in 150 countries. For more information please visit www.oneworld.com.
     


     

    Delta is pleased to offer special discounts for RIMS 2019. The discount is available from April 23 – May 6, 2019. Please click here to book your flights.

    Please note the following:
    • Not all fares are eligible for use with this discount
    • Discounts apply to round-trip travel only
    • Not valid with other discounts, certificates, coupons or promotional offers
    • Fare rules will determine eligibility 
    You may also call Delta Meeting Network at 1-800-328-2216 Monday–Friday, 7:30 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code: NY2JG. (There is a no service fee for reservations booked and ticketed via Delta’s reservation 800 number.)




    United is pleased to offer special discounts for RIMS 2019. The discount is available from April 25 – May 4, 2019.

    United States and Canada: Call your professional travel agency, book online via united.com or called United Reservations Meetings Desk at 800-426-1122 and provide the Z Code: ZG4F and Agreement Code: 126155.
     
    Outside of the United States & Canada: Call your professional travel agency, book online via www.united.com or email groupmeetings@united.com and provide your preferred itinerary, the Z Code: ZG4F and Agreement Code: 126155. Please allow 24 hours for email requests to be processed.

    *Please note, there will be a US $25 service fee collected, per ticket, for all tickets issued through United Meetings Reservations. This fee is subject to change without notice.
     


    Boston has three Amtrak stations: Back Bay Station (BBY), North Station (BON) and South Station (BOS). The Amtrak station closest to the Boston Convention and Exhibition Center is the South Station (BOS). However, you may want to select the station closest to your hotel.


    Taxis   


    Taxis are available at designated areas of the airport; follow signs leading to the transportation plazas and a transportation coordinator will assist you.​




    Getting around Boston just got easier. Uber can pick you up from the airport or take you around town to business meetings. Uber is your on-demand private driver. Request a ride at any time using our iPhone and Android apps or from m.uber.com.


    Shuttle Bus Service  


    Shuttle service will be provided for badged conference attendees between non-walkable RIMS hotels and the Boston Convention and Exhibition Center.* (Walkable hotels are Aloft, Element, Envoy, Renaissance, Seaport, Westin Waterfront and Yotel.) Schedules and hotel pick-up locations will be made available at official Conference hotels and on-site in the RIMS Information Booth. Download the RIMS 2019 Shuttle Bus Schedule.

    *Please note: Shuttle bus service will not be provided for Hotel Commonwealth, a non-walkable hotel.


    Parking   


    Valet parking is $30; cash and all major credit cards are accepted.

    Self-parking is available in the BCEC South Parking Lot. Parking rates are $20 for regular-sized vehicles and $40 for oversized vehicles. Parking is limited at the BCEC and is available on a first come, first served basis. Click here to learn more about parking options at BCEC.

    ​VISA APPLICATION PROCESS


    To request a letter of conference participation to RIMS 2019 Annual Conference & Exhibition, you must be registered for the full conference and must be confirmed. Your registration is not confirmed until full payment is received. Please email your request to our Client Services Team at CST@RIMS.org​​, include the registration badge id number, your full name, institution/company name, and mailing address. Please allow five to seven business days for processing.
     
    RIMS encourages you to start your visa application process as soon as possible. Because of U.S. State Department regulations, U.S. embassies and consulates may require a face-to-face interview for most non-immigrant visa applications. Learn more about the visa process for international travelers to the United States. ​​
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