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  • Hotel & Travel Information

    RIMS 2019 will be hosted at the Boston Convention and Exhibition Center (BCEC). BCEC is located at: 415 Summer Street, Boston, MA 02210. Learn more about Boston to take full advantage of your trip. ​ 

    The RIMS hotel block offers a range of hotels in terms of proximity, affordability and style to meet your needs and preferences.

    Hotels will sell out quickly. We recommend booking your reservation as soon as you register. Please note, hotel reservations will be processed on a first-received basis, and are confirmed based on hotel availability. The cut-off date to reserve your hotel at the discounted meeting rates is March 19, 2019.

    We have worked closely with Boston hotels to guarantee you a competitive room rate. You must register for RIMS 2019 before your hotel reservation can be confirmed.


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    ​E​xclusive Hotels for RIMS Members

    The Westin Waterfront, Renaissance Waterfront, Seaport, Aloft Seaport and Element Seaport hotels are reserved exclusively for RIMS members who purchase a full-conference registration and require a minimum stay of three (3) nights.​
     
    RIMS 2019 hotel rates range between US $229 – US $508.

    RIMS2019 Hotel Map  

    Westin Waterfront Hotel

    Renaissance Waterfront Hotel

     Seaport Hotel

    Aloft Seaport Hotel

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    Element Seaport Hotel

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    Element Seaport Hotel

      
      
                     

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    Element Seaport Hotel

      
      
                     

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    Element Seaport Hotel

      
      
                     

    Please review the RIMS 2019 Attendee Housing Policies and RIMS 2019 Hotel Map.


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    ​​Housing Bureau

    Connections Housing is the official housing bureau for RIMS 2019. In order to receive discounted room rates, reservations must be made through the housing bureau and not directly with hotels. Please be advised that RIMS has only one contracted and exclusive housing provider and that is Connections Housing.

    IMPORTANT SCAM ALERT! Please be aware that some convention housing and expo travel agencies are fraudulently representing themselves as our “housing vendor” and contacting individuals to solicit business. Specifically, they will offer to make hotel reservations within RIMS’ block on your behalf, or even offer you a discount from RIMS.

    RIMS is not utilizing the services of any housing service for the RIMS Annual Conference, other than the RIMS Official Housing Bureau, Connections Housing. Hotel reservations for RIMS should be made directly with the RIMS Official Housing Bureau, either by phone or via our web reservation link. The official conference hotels with guaranteed rates are listed on this website. If you provide your credit card information to any of these unauthorized vendors, your card may be charged but you may not have a reservation when you arrive in Boston.

    Other housing providers may try to contact you and offer you a potential room that might not be guaranteed or available. Also, they may require reservations be fully prepaid, which are non-refundable and may be subject to steep cancellation and change fees.​

    If you are registered and need to book your hotel room at a later date, please refer back to your Registration Confirmation email or contact Connections Housing, RIMS housing bureau, (Monday through Friday, 9:00 a.m.(ET) – 7:00 p.m. (ET) at:
    • US: +1-844-212-7467
    • Canada/International: +1-404-842-0000
    • Email: RIMS@connectionshousing.com
    Note: All attendee registrations must be active and paid in full at the start of the event, or your hotel accommodations will be canceled.

    TRANSPORTATION INFO & DISCOUNTS


     


    Visit www.oneworld.com/events, select “Attendee” and enter event code: OW71B18 to access the online booking tool. You can book discounted flights for travel seven days before and seven days after RIMS 2019.
    oneworld®, the premier global airline alliance, brings together 13 leading airlines from around the world—American Airlines, British Airways, Cathay Pacific Airways, Finnair, Iberia, Japan Airlines, LATAM Airlines, Malaysia Airlines, Qantas, Qatar Airways, Royal Jordanian, S7 Airlines and SriLankan Airlines. Together with around 30 affiliate members, oneworld’s network currently serves more than 1,000 destinations in 150 countries. For more information please visit www.oneworld.com.
     


     

    Delta is pleased to offer special discounts for RIMS 2019. The discount is available from April 23 – May 6, 2019. Please click here to book your flights.

    Please note the following:
    • Not all fares are eligible for use with this discount
    • Discounts apply to round-trip travel only
    • Not valid with other discounts, certificates, coupons or promotional offers
    • Fare rules will determine eligibility 
    You may also call Delta Meeting Network at 1-800-328-2216 Monday–Friday, 7:30 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code: NY2JG. (There is a no service fee for reservations booked and ticketed via Delta’s reservation 800 number.)




    United is pleased to offer special discounts for RIMS 2019. The discount is available from April 25 – May 4, 2019.

    United States and Canada: Call your professional travel agency, book online via united.com or called United Reservations Meetings Desk at 800-426-1122 and provide the Z Code: ZG4F and Agreement Code: 126155.
     
    Outside of the United States & Canada: Call your professional travel agency, book online via www.united.com or email groupmeetings@united.com and provide your preferred itinerary, the Z Code: ZG4F and Agreement Code: 126155. Please allow 24 hours for email requests to be processed.

    *Please note, there will be a US $25 service fee collected, per ticket, for all tickets issued through United Meetings Reservations. This fee is subject to change without notice.
     


    Boston has three Amtrak stations: Back Bay Station (BBY), North Station (BON) and South Station (BOS). The Amtrak station closest to the Boston Convention and Exhibition Center is the South Station (BOS). However, you may want to select the station closest to your hotel.


    Taxis   


    Taxis are available at designated areas of the airport; follow signs leading to the transportation plazas and a transportation coordinator will assist you.​




    Getting around Boston just got easier. Uber can pick you up from the airport or take you around town to business meetings. Uber is your on-demand private driver. Request a ride at any time using our iPhone and Android apps or from m.uber.com.


    Shuttle Bus Service  


    Shuttle service will be provided for badged conference attendees between non-walkable RIMS hotels and the Boston Convention and Exhibition Center.* (Walkable hotels are Aloft, Element, Envoy, Renaissance, Seaport, Westin Waterfront and Yotel.) Schedules and hotel pick-up locations will be made available at official Conference hotels and on-site in the RIMS Information Booth. Download the RIMS 2019 Shuttle Bus Schedule.

    *Please note: Shuttle bus service will not be provided for Hotel Commonwealth, a non-walkable hotel.


    Parking   


    Valet parking is $30; cash and all major credit cards are accepted.

    Self-parking is available in the BCEC South Parking Lot. Parking rates are $20 for regular-sized vehicles and $40 for oversized vehicles. Parking is limited at the BCEC and is available on a first come, first served basis. Click here to learn more about parking options at BCEC.

    International Travelers

    Visa Application Process​

    To request a letter of conference participation to RIMS 2019 Annual Conference & Exhibition, you must be registered for the full conference and must be confirmed. Your registration is not confirmed until full payment is received. Please email your request to our Client Services Team at CST@RIMS.org​​, include the registration badge ID number, your full name, institution/company name and mailing address. Please allow five to seven business days for processing.
     
    RIMS encourages you to start your visa application process as soon as possible. Because of U.S. State Department regulations, U.S. embassies and consulates may require a face-to-face interview for most non-immigrant visa applications. Learn more about the visa process for international travelers to the United States.​ ​​

    ​​CONTACT

    RIMS_Registration@goeShow.com​
    Domestic Callers: +1-847-620-4473 | Toll Free: +1-866-538-3858 | Fax: +1-847-277-7414
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