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Terms & Conditions

Terms & Conditions

Please note the following:

  •  Presenter(s) must agree to all Terms & Conditions for participation at RIMS 2010 Annual Conference & Exhibition
  • Proposals must be submitted by Friday, July 10, 2009.   
  • Incomplete submissions cannot be considered for review and will be deleted after Friday, July 10, 2009. 
  • Completion of a submission does not guarantee acceptance.
  • Only proposals submitted through the online call for presentation website will be accepted for consideration. Proposals submitted in different formats will not be accepted.  
  • The proposal submitter will serve as the primary contact for RIMS 2010, and must have a valid email address.
  • Complete required fields in all sections. Fields denoted with * are required. You may exit and enter the submission process as many times as needed to edit by visiting, click on Edit.
  • Do NOT use all capital letters. If you do so, your submission will automatically be disqualified. 
  • Be sure to SAVE your changes on each page before navigating away from the page by clicking UPDATE until you get to step 3 of 3.
  • We suggest that you first develop your proposed abstract in a word processing program such as Microsoft Word and then copy and paste the information in the appropriate sections. There is no spell or grammar check function within the online submission process. Copying and pasting will ensure greater accuracy. Description should be 1200 characters.
  • Submissions must receive a minimum score of 2.1 on a 3 point scale during the blind review in order to be considered for presentation at RIMS 2010.
  • If two session proposals are similar in nature and is a required session, the committee will either chose the best session or contact both submitters to work together on combining the sessions.


  • Upon acceptance, coordinators and speakers must agree to all Terms & Conditions for participation.  
  • You must provide complete contact information: name, title, company, address, phone and a valid e-mail address.  
  • The coordinator (person submitting the session) is fully responsible for communicating with their speaker panel regarding acceptance or rejection, deadlines and all other submission details.
  • When adding speakers to your submission an email is automatically sent informing the speaker that he/she has been added as a speaker.  Please make sure you confirm with the speakers before adding their names to the website.
  • Speaker names submitted are assumed to have already agreed to speak at the program, should the proposal be accepted.

Accepted Proposals

  • For all accepted submissions, RIMS reserves the right to edit title and description for promotional materials (Conference Program, Guide and RIMS website).
  • Following proposal acceptance, your session will be assigned to a Conference Programming Committee liaison who will contact you with information regarding session scheduling, coordinator/speaker session guidelines, release form, deadlines etc.
  • It is expected that all presenters will adhere to the policies, procedures and deadlines established. This will help ensure that all information is posted and published in a timely manner for our attendees to view, and that all of your session needs are met. 
  • RIMS 2010 will continue with green initiatives. While we understand the importance of handouts, we ask that you promote and encourage registered attendees to print uploaded handouts in advance.
  • For the benefit of our attendees, we require handouts to be posted on the given deadline. For sessions with multiple presenters, a combined or individual handout is acceptable.
  • Sessions are audio/video recorded to be made available for those who have conflicting sessions or were unable to attend the conference. RIMS may record any conference session for future use.  In consideration of your participation in RIMS 2010 Annual Conference & Exhibition, you agree to grant to the Risk and Insurance Management Society, Inc. (RIMS), its representatives, employees, agents and assigns, the non-exclusive right to use any work contained within or forming part of your presentation and any written materials you provide.
  • RIMS events are non-commercial forums. Under no circumstances may a presenter promote a product, service, or anything else representing monetary self-interest. Failure to comply will impact future consideration.
  • Presentation times range from 90 to 150 minutes. Presentations should reserve time for questions and answers within the allotted timeframe.
  • Speakers agree to allow RIMS to provide their contact information to attendees upon request.



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