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RIMS

Registration and Cancellation Policies

Registration Deadlines
Early Bird Discount: February 26, 2010 
Online Regitration Closes: March 26, 2010

Registrations received after March 20, 2009 will be processed subject to onsite fees.

Payment Instructions
Registrations completed online with credit card payment are processed immediately. Registrations completed online choosing check or bank transfer payments will not be processed until payment is received.

Check payments via regular mail must be sent to: Risk and Insurance Management Society, Inc., P. O. Box 95000-2345, Philadelphia, PA 19195-2345.

Check payments via express or overnight mail must be sent to: Image Remit, 205 North Center Drive, North Brunswick, NJ 08902, Attention: P.O.B. 95000-2345

Submissions by mail will be processed within 10-15 business days. Payments that are not received and/or post marked by the respective cut-off date will be subject to additional fees.

Bank Transfers are payable only in U.S. dollars drawn from a U.S. bank. Transferred funds must be sent to: TD Bank, 469 Seventh Avenue, New York, NY 10018, ABA #026013673, Swift Code: CBNAUS33, Account Name: RIMS Operating Account. Account Number: 7920319089. Registrant is responsible for all bank charges, including a $30 RIMS processing fee, which must be added to the total amount transferred. The bank order must include the registrant name(s) and company. Please enclose a copy of your bank order with your registration materials.

RIMS Federal Tax ID# 13-1860397

Cancellations and Changes
Requests for refunds/cancellations, or downgrades must be made at
www.RIMS.org/ConferenceChanges by March 26, 2010. All requests will be subject to a $75 administrative fee. Requests made after March 26, 2010 will not receive a refund, credit or price adjustment.

Refunds for requests made by March 26, 2010 will be issued 60 days following the conference. Cancellation or downgrade requests, e.g., full week to a single day, received after March 26, 2010 will not receive a refund, credit or price adjustment.

RIMS reserves the right to cancel this conference if conditions warrant. In the event of such a cancellation, registration fees will be refunded. However RIMS is not responsible for any travel or lodging expenses incurred due to cancellation of the conference. If for any reason you must cancel your conference registration, please remember to cancel your housing arrangements separately. RIMS is not responsible for hotel no-show fees or any travel or lodging expenses.

Substitutions
Requests to substitute or transfer your registration must be made at www.RIMS.org/ConferenceChanges by March 26, 2010.

Requests to substitute or transfer your registration after March 26, 2010 must be made in writing on corporate stationery and be presented at the on-site attendee help desk.

All substitutions are subject to a $75 administrative fee, plus any additional fees due to differences in the member type, e.g., transferring a member registration to a non-member registration.

Sessions
Due to meeting room space restrictions, RIMS requests you to register in advance for the specific sessions, lunches and events you wish to attend. Although sessions are on a first come, first-served basis, completing the online session registration information will allow RIMS to assign each session to a room of the appropriate size for that group. You will be given an opportunity to select sessions when you receive your e-mail registration confirmation. Note: No Continuing Education credits or units are offered in this program.

Events
Only individuals registered and badged may attend conference events. Guests of registrants must register to attend conference sessions, breakfasts and luncheons, and to enter the Exhibit Hall. Individuals under the age of 21 are not permitted in the Exhibit Hall or Opening Reception.

Hotel Cancellations
RIMS has negotiated special rates for attendees. You may secure your hotel reservation at: www.RIMS.org/Housing

Don’t be a no-show! Failure to arrive on a confirmed arrival date will result in forfeiture of one night’s room and tax and loss of your entire room reservation. If you need to cancel your hotel reservation, please contact Ambassadors at RIMS@Ambassadors.com

A reservation will only be considered canceled with a cancellation number from Ambassadors or the hotel. Do not contact RIMS offices for hotel reservations or cancellations.

Ambassadors, LLC
Phone: 877.517.3037 or 404.584.7458
Fax: 404.584.0685

On-site Registration
RIMS accepts American Express, VISA, MasterCard, cash, corporate/personal/travelers checks or money orders payable in U.S. dollars drawn from a U.S. bank for payment of registration fees. On-site registration fees are non-refundable. Registration materials will be released only to the individual whose name appears on the badge. Photo identification (driver's license or passport) or credit card will be required. Business cards are not an acceptable form of identification.

Badge Reprint
A $30 non-refundable fee will be charged to replace a badge for any reason, including lost or stolen badges.

RIMS Respects Your Privacy

  • E-Mail Addresses: RIMS will not release your e-mail address to any third parties.
  • Mailing List: RIMS provides the attendee mailing list to exhibitors for a one-time usage. If you wish to be excluded from the mailing list, check the respective box during the registration process.
  • Demographic Information: Your individual and company demographic information, name and address is stored in the bar code on your conference badge. If you allow an exhibitor to scan your badge, you will be releasing your information to that exhibitor. If you do not want your demographics included in your badge information, check the respective box during the registration process.

By registering for RIMS 2010, I accept that photographs taken of me by the Risk and Insurance Management Society, Inc. (RIMS) or its service providers may be used for promotional materials of RIMS, including but not limited to use in annual reports, magazines, future conference programs or other promotional material, and on the internet by RIMS and its service providers. RIMS reserves the right to publish the names of conference participants in production materials and on the Internet by RIMS and its service providers.

RIMS reserves the right to publish the names of conference participants in production materials and on the Internet by RIMS and its service providers.

RISK KNOWLEDGE

Risk Knowledge is a searchable library of relevant information for today's risk professionals. Available materials include RIMS Executive Reports, survey findings.

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