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Exhibitor Housing

HOUSING ALERT FOR EXHIBITORS!

Global Housing Corp is contacting RIMS’ exhibitors implying that they can provide assistance with hotel reservations in Denver for the RIMS 2014 Conference.  This statement must be disregarded. RIMS is not affiliated with Convention Housing Services.

If you are contacted by this firm or any company other than Travel Planners (RIMS official housing bureau), know that they are not endorsed by RIMS and do not have access to our discounted rates.  RIMS cannot guarantee hotel reservations made through an unauthorized firm.

Beware of, and report any unauthorized solicitations to bferreris@RIMS.org.

Exhibitor Housing is open.

Travel Planners is the official RIMS Housing Bureau for RIMS 2014 and the only housing company authorized by RIMS to handle all hosted block requests for all sleeping accommodations at all hotels and suite requests at non co-headquarter hotels.

Suite requests at co-headquarter hotels (Hyatt Regency Convention Center and the Sheraton Denver Hotels) must be submitted to the RIMS office in New York and are assigned based on criteria. Please contact Blanca Ferreris at bferreris@RIMS.org for more information regarding suite reservations at co-headquarter hotels. Preview the Affiliate Event Guidelines.

  • All companies exhibiting must book housing for their registered representatives through Travel Planners.
  • Exhibitors that do not book rooms through Travel Planners are subject to the loss of one seniority point.
  • Hotel assignments are made on a first come/served basis based on availability.
  • Total number of rooms that a company is entitled to request at key/headquarter hotels (entitlement rooms) will be based on booth size (see Hosted Block Guidelines).
  • Entitlement rooms will be available until August 12, 2013. Please note, requests for entitlement rooms received after this date will be processed based on availability.

Access the Hosted Block Request Form. Please review the Hosted Block & Affiliated Event Policies carefully prior to accepting. Upon accepting the guidelines, you will have access to the form.

View list of hotels, pricing and hotel maps.


Housing Deadlines

Electronic acceptance of Hosted Block Forms August 1, 2013
Confirmation of Hosted Block assignments sent via email for requests received 8/1 – 8/14 August 30, 2013
Confirmation of Hosted Block assignments sent via email for requests received 8/15 – 8/30 September 13, 2013
Confirmation of Hosted Block assignments sent via email for requests received on or after 8/31 Within 10 business days of receipt
Initial rooming list due to Travel Planners January 27, 2014
Last Day to reduce room blocks by 10% without penalty January 27, 2014
Final rooming list due to Travel Planners March 3, 2013
Last date Hosted Block Forms accepted (rooming list must be included) March 21, 2014
Deadline for cancellation of hotel reservations March 28, 2014
Rooming list changes will be conducted through Travel Planners until March 28, 2014
Travel Planners staff onsite in convention center April 25, 2014

Contact Us

For help with reservations or if you have questions about our hotel program, contact us via email at rims@tphousing.com or by phone at 1-877-690-9213.

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