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Registration & Cancellation Policies

Registration categories are listed under Registration Categories.

  • Upon registering, RIMS will verify your membership status to ensure the correct registration fee is charged, regardless of the category you have selected.
  • The actual amount charged will be based on your membership category and any additional items you select on the date of registration.
  • 3rd Member discount submissions must meet the qualifying criteria or be charged the Full Conference fee.
  • To retain member pricing, membership dues must also be current and paid in full at the time of the conference and exhibition to avoid paying a balance due prior to obtaining your badge.

Registration Deadlines

Early Bird Discount Ends: February 22, 2013*
Regular Registration Begins: February 23, 2013*
Regular Registration Ends: April 24, 2013*

*Deadline dates are based on Eastern Time Zone.

Housing Policies - New Update for 2013!

View the new Housing Policies for RIMS '13.

Payment Instructions

Faxed Registrations must include a valid credit card payment; notice to pay by check or bank transfer will not be processed. Faxed submissions are typically processed within 3-5 business days. RIMS reserves the right to charge the credit card for the actual amount due based on registration data and membership status regardless of what you have selected.

Online Registrations completed with credit card payment are processed immediately. Registrations completed online choosing check or bank transfer payments will not be processed until payment is received. After March 22, 2013 RIMS cannot guarantee check and bank transfer payments will be processed prior to your arrival at RIMS ’13 and you may be asked to provide payment onsite.

All checks must be made payable to: Risk and Insurance Management Society, Inc.

  • Check payments via regular mail must be mailed to:
    Risk and Insurance Management Society, Inc.,
    P. O. Box 95000-2345,
    Philadelphia, PA 19195-2345.
  • Check payments via express or overnight mail must mailed to:
    Image Remit, 205 North Center Drive, North Brunswick, NJ 08902,
    Attention: P.O.B. 95000-2345.

Submissions by mail are typically processed within 10-15 business days. Payments that are not received and/or post-marked by February 22, 2013 will be subject to additional fees.

Bank Transfers are payable only in U.S. dollars drawn from a U.S. bank. Transferred funds must be sent to:

TD Bank,
469 Seventh Avenue,
New York, NY 10018,
ABA #026013673,
Swift Code: NRTHUS33,
Account Name: RIMS Operating Account
Account Number: 7920319089

Registrant is responsible for all bank charges, including a $30 RIMS processing fee, which must be added to the total amount transferred. The bank order must include the registrant name(s) and company. Please enclose a copy of your bank order with your registration form and fax both to 212.655.5928.

RIMS Federal Tax ID# 13-1860397

RIMS Registration Categories

Please review the registration categories page for complete details on each membership category.

Cancellations and Changes

Requests for cancellations/refunds, or downgrades must be made by March 22, 2013 and submitted to RIMS@XpressReg.net. All cancellations are subject to a $100 administrative fee. Requests made after March 22, 2013 will not receive a refund, credit or price adjustment.

Refund requests for payments made by credit card will be issued within 10 business days.

Refund requests for payments made by check will be issued within 60 days following the conference.

RIMS reserves the right to cancel this conference if conditions warrant. In the event of such a cancellation, registration fees will be refunded. However, RIMS is not responsible for any travel or lodging expenses incurred due to cancellation of the conference. If for any reason you must cancel your conference registration, please remember to cancel your housing arrangements separately. RIMS is not responsible for hotel no-show fees or any travel or lodging expenses you might incur.

Substitutions

Requests to substitute or transfer your registration may be submitted to RIMS@XPressReg.net by March 22, 2013.

Requests to substitute or transfer your registration after March 22, 2013 must be made in writing on corporate stationery and be presented at the onsite Attendee Help Desk.

All substitutions are subject to a $100 administrative fee, plus any additional fees due to differences in the member type, e.g., transferring a member registration to a non-member registration.

Sessions

Please register in advance for the sessions and special events that you wish to attend. Although sessions are on a first-come, first-served basis, completing your selections in advance helps RIMS assign each session a size-appropriate room to accommodate all interested participants. Changing your session selections may be done online by editing your registration at www.RIMS.org/ConferenceChanges. Login is required.

Offsite Sessions are for RIMS corporate members only and are not first-come, first-served; you must register and be confirmed before boarding the bus.

Continuing Education credits are offered in this program for a non-refundable application fee of $99. This single fee covers all license types inclusively; you will not need a separate fee for each license. Session seating is not guaranteed, so please arrive early to your selected sessions. Details are available at www.RIMS.org/CECredits.

Events

Only individuals registered and badged may attend conference events. Guests of registrants must register to attend conference sessions, breakfasts and luncheons and to enter the Exhibit Hall. Individuals must be age 21+ in order to participate in the Annual Conference & Exhibition and attend all related events.

Opening Reception Tickets for guests must be purchased by a registrant and are limited to 5 tickets.

Hotel Reservations and Cancellation Policies

RIMS has negotiated special rates for attendees. Hotel accommodations are available exclusively to registered attendees until February 22, 2013 and will open to all interested parties after that date. You may secure your hotel reservation through March 22, 2013 however, availability will be limited.

After March 22, 2013 availability and pricing cannot be guaranteed.

Travel Planners, Inc.
Phone: 800.221.3531 or 212.532.1660
Fax: 212.779.6128

Don’t be a no-show! Failure to arrive on a confirmed arrival date will result in forfeiture of one night’s room and tax and loss of your entire room reservation. If you need to cancel your hotel reservation, please contact Travel Planners at RIMS@TPHousing.com.

A reservation will only be considered canceled with a cancellation number from Travel Planners, Inc. or the hotel. Do not contact RIMS offices for hotel reservations or cancellations.

Onsite Registration Polices and Procedures

RIMS accepts American Express, VISA, MasterCard, cash, corporate/personal/travelers checks or money orders payable in U.S. dollars drawn from a U.S. bank for payment of registration fees. Onsite registration fees are non-refundable. Registration materials will be released only to the individual whose name appears on the badge. Photo identification (driver license or passport) or credit card will be required. Business cards are not an acceptable form of identification. Badges are non-transferable.

Badge Reprint

A $30 non-refundable fee will be charged to replace a badge for any reason, including lost or stolen badges.

RIMS Respects Your Privacy

  • Mailing List: RIMS provides the attendee mailing list to exhibitors for a one-time usage. If you wish to be excluded from the mailing list, check the respective box during the registration process.
  • Demographic Information: Your individual and company demographic information, name and address is stored in the bar code on your conference badge. If you allow an exhibitor to scan your badge, you will be releasing your information to that exhibitor. If you do not want your demographics included in your badge information, check the respective box during the registration process.

By registering for RIMS 2013 Los Angeles, I accept that photographs or video taken of me by the Risk and Insurance Management Society, Inc. (RIMS) or its service providers may be used for promotional materials of RIMS, including but not limited to use in annual reports, magazines, future conference programs or other promotional material, and on the internet by RIMS and its service providers.

RIMS reserves the right to publish the names of conference participants in production materials and on the Internet by RIMS and its service providers.

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