Registration and Cancellation Policies

Registration fees and categories are listed under the Annual Conference section of www.RIMS.org. Upon registering, RIMS will verify your membership status to ensure that the correct registration fee is charged, regardless of the category you have selected. To retain member pricing, membership dues must also be current and paid in full at the time of the conference and exhibition.

How to Register
Pre-Registration may be processed online at www.RIMS.org/RegisterNow
Deadline Dates for Registration: February 29, 2008—Early Bird Rate. March 28, 2008—Regular Rate.
Registrations received after March 28, 2008 will be subject to onsite registration fees.

Payment Instructions
Registrations completed online with credit card payment are processed immediately. Registrations completed online choosing check or bank transfer payments will not be processed until payment is received.

Check payments via regular mail must be sent to: Risk and Insurance Management Society, Inc., P. O. Box 95000-2345, Philadelphia, PA 19195-2345.

Check payments via express or overnight mail must be sent to: Image Remit, 205 North Center Drive, North Brunswick, NJ 08902 - Att: P.O. Box 95000-2345.

Submissions by mail will be processed within 10-15 business days. Payments that are not received and/or postmarked by the respective cut-off date will be subject to additional fees.

Bank Transfers are payable only in U.S. dollars drawn from a U.S. bank. Transferred funds must be sent to: Commerce Bank, 317 Madison Avenue, New York NY 10017,
ABA #026013673. Account Name: RIMS Operating Account. Account Number: 7920319089. Registrant is responsible for all bank charges, including a $30 RIMS processing fee, which must be added to the total amount transferred. The bank order must include the registrant name(s) and company. Please enclose a copy of your bank order with your registration materials. RIMS Federal Tax ID # 13-1860397.

RIMS Registration Categories

Corporate Members—A RIMS Corporate member is an organization that has been accepted for membership and has paid annual Society dues plus applicable local chapter dues. Included in Society dues are two deputy members or representatives. Additional deputy members may be added to the Corporate membership (subject to eligibility) for an additional fee of U.S. $150 plus applicable chapter dues. Membership and benefits may not be transferred without prior approval by RIMS.

Multiple Registrant Discount— Corporate Members Only If a member organization registers two dues-paying deputy members for Full Conference Passes, any subsequent dues-paying deputy members may register at a discounted rate.

Associate Members—A RIMS Associate member is an individual who has been accepted as an Associate of the Society and has paid annual Society dues plus applicable local chapter dues. If you are a Chapter Associate only and have not paid Society dues to RIMS, you must register at the non-member rate. Associate membership may not be transferred or re-assigned.

Affiliate Members—A RIMS Affiliate member is an individual who has been accepted as an Affiliate of the Society upon separation from a member company and have paid annual Society dues plus applicable local chapter dues. Affiliate membership terminates upon acceptance of employment.

Educational Members—Educational members are individuals who are faculty members teaching risk management, insurance or benefits courses, or chairing a department which offers risk management, insurance or benefits courses as their primary focus, and have paid Society dues plus applicable local chapter dues.

Students—A student membership may be granted to a full-time student enrolled in a college or university, provided that the individual is not eligible for membership in another category. Society and applicable local chapter dues must be paid prior to registration. Please note: RIMS recommends that eligible parties sign up for RIMS student membership at the rate of $50 to gain access to benefits which include a discounted conference registration for a fee of $140!

Student Special Rate Promotion—A full-time student enrolled in a college or university and is not eligible to be a RIMS member in any other category is eligible to register for full conference registration privileges for only $190. Note: Become a student member for $50* and register at the student rate of $140.

Retired Members—Retired Membership is extended to an individual who was previously employed in risk management or one of its related specialties and who is a former RIMS Deputy Member, Educational or Associate Member prior to full retirement and not eligible for any other category of membership. Society and applicable local chapter dues must be paid prior to registration.

On-Site Registration Policies and Procedures

RIMS accepts American Express, VISA, MasterCard, cash, corporate/personal/travelers checks or money orders payable in U.S. dollars drawn from a U.S. bank for payment of registration fees.

On-site registration fees are non-refundable.
Pre-registration materials will be released only to the individual whose name appears on the badge. Photo identification (driver’s license or passport) or credit card will be required.

Please secure your badge. A $30 non-refundable fee will be charged to replace a lost badge.

Cancellations and Changes

Requests for refunds/cancellations, or downgrades must be made by March 28, 2008 and submitted to the www.RIMS.org/ConferenceChanges. All requests will be subject to a $75 administrative fee.

Cancellation or downgrade requests, e.g., Full Week to a Single Day, received after March 28, 2008 will not receive a refund, credit or price adjustment. Refunds for requests made by March 28, 2008 will be issued 60 days following the conference.

RIMS reserves the right to cancel this conference if conditions warrant. In the event of such a cancellation, registration fees will be refunded. However RIMS is not responsible for any travel or lodging expenses incurred due to cancellation of the conference. If for any reason you must cancel your conference registration, please remember to cancel your housing arrangements separately. RIMS is not responsible for hotel no-show fees or any travel or lodging expenses.

Substitutions
Requests to substitute or transfer your registration by March 28, 2008, must be made through the following Web site: www.RIMS.org/ConferenceChanges

Requests to substitute or transfer your registration after March 28, 2008 must be made in writing on corporate stationary and be presented at the on-site attendee help desk.

All substitutions are subject to a $75 administrative fee, plus any additional fees due to differences in the member type, e.g., transferring a member registration to a non-member registration.

Sessions
Due to meeting room space restrictions, RIMS requests you to register in advance for the specific sessions, lunches and events you wish to attend. Although sessions are on a first come, first-served basis, completing the session registration information will allow RIMS to assign each session to a room of the appropriate size for that group. You will be given an opportunity to select sessions when you receive your e-mail registration confirmation.

Events
Only individuals registered and badged may attend conference events. Guests of registrants must register to attend conference sessions and luncheons, and to enter the Exhibit Hall. Individuals under the age of 21 are not permitted in the Exhibit Hall.

Hotel Reservation and Cancellation Policies

RIMS has negotiated special hotel rates for attendees of the conference.  Please log onto www.RIMS.org/Housing at any time or by calling 877.517.3037 (US) or 404.584.7458 (International) through March 28, 2008 to secure your hotel reservation. Ambassadors — RIMS Housing, 330 Peachtree Street, Suite 22-S-10 Atlanta, Georgia 30303.  Fax 404.584.0685. 

If you do not arrive at your hotel or cancel your reservation in accordance with the hotel cancellation policy, your credit card will be billed by the hotel or you will forfeit any deposits applied to your reservation.  A reservation will only be considered canceled with a cancellation number from Ambassadors or the hotel.  Do not contact RIMS offices for hotel reservations.

RIMS Respects Your Privacy

E-Mail Addresses: RIMS will not release your e-mail address to any third parties.
Mailing List: RIMS provides the attendee mailing list to exhibitors for a one-time usage. If you wish to be excluded from the mailing list, check the respective box during the registration process.

Demographic Information: Your individual and company demographic information, name and address is stored in the bar code on your conference badge. If you allow an exhibitor to scan your badge, you will be releasing your information to that exhibitor. If you do not want your demographics included in your badge information, check the respective box during the registration process.

By registering for RIMS 2008 San Diego, I accept that video and photographs taken of me by the Risk and Insurance Management Society, Inc. (RIMS) or its service providers may be used for promotional materials of RIMS, including but not limited to use in annual reports, magazines, future conference programs or other promotional material, and on the Internet by RIMS and its service providers.

RIMS reserves the right to publish the names of conference participants in production materials and on the Internet by RIMS and its service providers.

*Membership fees may be subject to change effective January 1, 2008.